Most teams don't need a new tool. They need the tools they already have talking to each other. We build n8n workflows that sit between your CRM, inbox, spreadsheets, finance software, and internal databases, and move data between them the way a person currently does by hand, except it runs at 2am and never forgets a step.
This isn't a five-minute Zapier trigger. A workflow we ship handles branching logic, retries when an API call fails, and a human approval step where a decision genuinely needs a person. We've built lead-routing systems that score and assign incoming leads in seconds, invoice-chasing sequences that follow up on overdue payments without anyone opening a spreadsheet, and internal ops flows that move a request through three departments without a single forwarded email.
We also spend real time upfront figuring out which workflow is actually costing you the most, not just the one that's most annoying this week. A twenty-minute audit of how your team spends its manual hours usually surfaces the highest-leverage first build, and that's often not the process anyone expected going in.
How it fits your stack
n8n connects to almost anything with an API, so we build against the stack you already run, your CRM, your finance tools, your comms platform, your internal databases, instead of asking you to migrate onto something new. We can self-host n8n inside your infrastructure or run it on managed cloud, whichever your security requirements call for.
Where a step in the process needs judgment rather than a fixed rule, reading an inbound message and deciding how to route it, drafting a first-pass reply, we wire in a Claude skill as one step in the workflow rather than forcing the whole thing to be rule-based. The workflow stays the backbone; the judgment calls get handled by whichever piece is actually suited to them.
Illustrative pilot · not a named client
Leads came in from a website form, LinkedIn, and three shared inboxes. Whoever spotted one first replied, so hot prospects sometimes waited two days while reps chased dead ends in the meantime. We shipped one queue: every lead scored against the client's ideal profile, routed to the right rep with full context attached, and followed up automatically until a human took over. Nothing fell through, and the team stopped needing a weekly meeting just to ask who owned which lead.
Signs you need this
- Someone on your team copies data between two tools every morning by hand
- Leads sit in an inbox for a day or two before anyone follows up
- Invoices get chased by memory, not by a system
- A request has to physically pass through three people before anything happens
- You've outgrown Zapier's simple trigger-action model but don't need a full engineering hire
What you get
- A fixed-price proposal after one discovery call, no surprise scope
- The workflow built, tested, and connected to your real tools before handoff
- Documentation your team can actually follow
- Full ownership on delivery: workflow exports, credentials, and data are yours, no exceptions
- Optional retainer if you want us to keep building once the first system is live